Synaptica SharePoint Integration

Our Synaptica product enhancement strategy is to continuously develop useful and innovative ways for our clients to use Synaptica for their taxonomy and metadata management needs. So it wasn’t a surprise when our clients asked us to provide an ‘out-of-the-box’ integration point into SharePoint.

Microsoft SharePoint has over one-hundred million licenses in place and its adoption continues to grow globally. In 2007 an IDC survey of 300 companies found 61% were deploying SharePoint enterprise-wide, and that 28% of those using SharePoint in specific departments were expected to expand usage to the enterprise within the next 12 months. With the introduction of SharePoint 2010 and 2013, this growth is expanding exponentially.

With that kind of adoption and penetration across so many industries, it is impossible to ignore the impact that SharePoint is having as a portal for information and document sharing, both internally and externally. As a result, Synaptica is proud to announce our integration with SharePoint that allows for terms and definitions to be imported directly from Synaptica KMS to the native SharePoint 2010 Term Store for the purpose of tagging and indexing documents and other content.

The Synaptica SharePoint connector utilizes key web services that allow for direct communication between the two systems. A SharePoint administrator first identifies the source of the terms to be imported from Synaptica using a web part provided for the SharePoint interface. This process may consist of identifying complete vocabularies or one may even choose to import the output from a saved report, should more filtered information be desired for import to the Term Store.

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Next the SharePoint Administrator determines how the imported terms will be labeled as they are brought into the Term Store. Given the Term Store’s native properties, hierarchy is automatically built to allow for navigation and display of terms using their available broader and narrower relationships. In addition, related and synonymous terms may also be imported and stored as “labels” to the hierarchical terms. Each of these related and synonymous terms may have a specific prefix attached to allow for special handling within the SharePoint interface as well.

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Finally, the imported terms are made available to tag content via the standard SharePoint interface, allowing for navigated search and discovery to identify documents and other content.

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The Synaptica SharePoint connector provides a seamless, end-to-end solution for utilizing taxonomies, thesauri, and other controlled vocabularies already being managed in your centralized Synaptica KMS software. By using these vocabularies to tag and index SharePoint content, you can provide a standardized means in the way your users across the Enterprise are able to search and discover content available in your vast SharePoint data repositories.

Contact Us today to find out more.